Privacybeleid

We want to live up to the trust that we handle your personal data with care every day. We work with secure information systems and clear privacy statements. If necessary, we adapt them. Such as now, with the introduction of the General Data Processing Ordinance (AVG). Read here how we handle your personal data.

 

Applicants, (potential) candidates, freelancers, flex workers, participants of clients or other persons
We collect and process your data for the execution of our HR services, including mediation, staffing, secondment, payroll, recruitment & selection, advice, planning and personnel and payroll administration.

We process the information:

• to properly execute the agreement and/or terms of use that we have agreed with you.
• to comply with a legal obligation
• on the basis of a legitimate interest that is in accordance with or results from the stated purposes (why do we process personal data), we do so on the basis of a careful assessment and balance of interests
• in limited cases: with your permission, where possible and you can give it freely. (If you are under 16 years of age, we need the consent of your parents or the holder of parental responsibility).

Business relationships
We process personal data of persons working for companies with which we do business (1) to make offers for and/or provide information about the services and other activities, (2) to maintain a business relationship and (3) to conclude and maintain an order agreement.

We process the information:

• to properly execute the agreement and/or terms of use that we have agreed with you;
• to comply with a legal obligation;
• on the basis of a legitimate interest that is in accordance with or results from the stated purposes; (why do we process personal data) we do this on the basis of a careful assessment and balance of interests
• based on your consent.

When we collect your personal information
For example, we collect your personal data as:

• fill in your details or leave them on our website;
• you create an account on the website;
• you otherwise register or are registered to use our services or to provide you with a service and if we have not received this directly from you;
• of social media, only if we have a legitimate reason to assume that you would be interested in work. In that case, we will contact you if you are interested in registering with us or otherwise using our services. If you are not interested, we may process relevant data about you to take into account your wish not to be contacted by us;
• if we receive personal information from reference contacts provided by you;
• as customers, where you have been offered or where you work or have worked, share personal information about you with us or who register you for our services; if this forms part of or arises from our agreement.

With whom we may share your personal information
Stätter Recruitment can pass on your personal data to the following (categories of) recipients:

• clients for whom we can propose you, where you work or are working through us, or who ask us to use our services for your career guidance, coaching, mediation or outplacement;
• third parties such as service providers who perform functions on our behalf (including testing, training and/or examination institutes, parties who perform customer satisfaction measurements for, among other things, quality marks and certifications, external consultants, business partners and professional advisors such as lawyers, auditors, technical support functions and IT consultants who develop and test our systems);
• third parties to whom we provide data, with your explicit consent, or share data at your request in connection with data portability;
• pension fund, if applicable;
• government agencies and other agencies (such as grant applicants) if we believe we are required or entitled to do so.

And in all other cases where we are obliged to do so, for example by a court order or court order.
The sharing of personal data is based on a legitimate interest, consent, legal obligation and/or for the execution of the agreement in accordance with the purposes as mentioned under “Why do we collect your personal data?

Your rights
You have the right to submit a request for:

• access to the personal data that we process from you;
• rectification of your personal data;
• removal of your personal data or limitation of processing: in certain circumstances, unless we have a good reason, such as a legal obligation, to process or not to remove the personal data;
• restriction of or objection to the processing of personal data;
• transfer of your data.

In the event of your request, for the protection of personal data, we will have to be able to establish your identity.
We do not use automated decision-making that is based solely on automated processing, including profiling.

For candidates, flex workers, freelancers and clients with an account in my area:

• If you have your own account, you have access to a large part of your personal data and as a candidate, flex worker or self-employed person you can download the data for the right to data portability. You can also change a number of data yourself, such as making changes to your CV, if applicable, or your account details;
• If the processing of your personal data is based on your consent, you also have the right to withdraw your consent at any time. However, the withdrawal of your consent does not affect the lawfulness of any processing based on your prior consent before we have received such withdrawal or in the event that further processing of the same data is continued on another basis, such as an agreement or legal obligation of Stätter Recruitment.

Below the way you can withdraw your consent:

• You can use your browser settings to prevent cookies are placed but you can also at any time your cookie settings change or delete your device through the browser settings;
• If you want to change or delete data that you cannot change yourself, you can contact your contact person and/or branch.

Questions, remarks, complaints or (suspected) data leak
If you have any questions, please contact your contact person and/or branch. This is mentioned on the website. If you do not know who your contact person is, you can also contact us via Contact (at the top of the website). If you have any complaints, please let us know, so that we can help you further and, if necessary, adjust/improve our service/work processes.
If you have questions, remarks or complaints about the protection of your personal data by Stätter Recruitment, please contact the branch or your contact person. Or contact us in writing via Stätter Recruitment – Transformatorweg 28 (DO. 35) 1014AK Amsterdam, or via this form.
You can reach our data protection officer at the following e-mail address: info@statter.nl You have the right to complain about the processing of your personal data with the Personal Data Authority.
If there is a (suspected) data leak, for example, if you suspect loss or unauthorised access to personal data, please let us know immediately. Please report this using this form.

Security
Stätter Recruitment does everything in its power to protect your personal data. We do this by means of our information security policy. To this end, we have taken physical, administrative, organizational and technical measures to prevent unlawful use, taking into account the latest state of the art. These measures are evaluated regularly and updated where necessary.
If and insofar as data are provided to data processors who provide services or carry out assignments on its behalf, Stätter Recruitment has agreed with them that they also optimally secure the personal data.

You should be aware that you are responsible for the security of your computer equipment and/or telephone and your own internet connection, and that this is never 100% secure. The transmission of personal data via the Internet is therefore at your own risk.

Changes
Stätter Recruitment may make changes, additions or changes to its Privacy Statement from time to time for various reasons. The most recent Privacy Statement is available at all times on the website. We recommend you to read the privacy statement regularly. This version has been prepared in July 2018.

What personal information we collect from you
In general, our website can be visited without your personal data being passed on to us.

We collect non-identifiable information about users of the website, such as the date and time of access, the source from which you were directly linked to our website, the operating system you use, the parts of the website you visit, the pages of the website you visited, information about the type of device you use and the material you send or download from the website.

Stätter Recruitment uses cookies and web statistics. We do this to monitor how visitors use our website. This information helps us to improve the site. A cookie is a file that is stored on your computer. When you visit our website again, these cookies can be recognized.

As soon as you provide us with information, by filling out a form, applying or registering to create an account, we process the information you provide to us.
We ask you to only provide us with information that is correct and relevant.

We collect personal data from you, in order to be able to respond to you:

• respond to questions, tips, feedback, applications or requests if you have filled out a form or left information behind;
• to be able to provide information about our services and other activities and to better attune these to your wishes and qualities;
• process or respond to your feedback or complaints in order to improve our services and resources or to better serve you.

How long will we store your personal data?
we store your data in order to be able to fulfil the purpose for which it was collected. We determine the required retention period on the basis of laws and regulations and any claim risks, taking into account that we do not store the data longer than necessary. See also our cookie statement.

Applicants, (potential) candidates, freelancers, flex workers, employees of suppliers or participants of our customers
We collect and process your data for the execution of our HR services, including mediation, staffing, secondment, payroll, recruitment & selection, advice, planning and personnel and payroll administration.

What personal information we collect from you
We process the personal data necessary for our services; some of this data is mandatory in order to be able to use our services. Without this information we cannot perform our services. Additional information may be desirable to better tailor the service to your wishes, qualities and/or availability or to meet more specific questions or obligations regarding the function and/or from clients. We ask you to only provide us with information that is correct and relevant.

We may also collect (contact) information from you if you have placed it on public funds, only if we have a legitimate reason to assume that you would be interested in work or our services. In that case, we will contact you to test your interest in registering with us in accordance with our terms and conditions and in compliance with this Privacy Statement. You are responsible for any personal information available from you on/via the internet. Tip: check this regularly and if you do not want information to be available to third parties, please screen it off properly.
More specifically, this concerns – among other things – the following (documents with) personal data:

At registration:

• Name, e-mail address and other contact details;
• birth data, age, gender;
• curriculum vitae (CV), information about education, work placements and work experience;
• details of training courses and programmes and/or tests that you have followed or done yourself or through us;
• details of availability and leave;
• other information that (may) be relevant in the context of assessing your suitability as a candidate, for example references and certificates;
• passport photo and video (introduction) – on a voluntary basis.

The ID certificate may be stored and checked at the time of recruitment and selection to determine whether you are allowed to work in the Netherlands.
We ask you to only provide us with information that is correct and relevant.
We may also collect (contact) information from you if you have placed it on public funds, only if we have a legitimate reason to believe that you would be interested in work or our services. In that case, we will contact you to test your interest in registering with us in accordance with our terms and conditions and in compliance with this Privacy Statement. You are responsible for any personal information available from you on/via the internet. Tip: check this regularly and if you do not want information to be available to third parties, please screen it off properly.
More specifically, this concerns – among other things – the following (documents with) personal data:

Why we collect your personal information
We collect and process your data for the execution of our HR services, including mediation, staffing, secondment, payroll, recruitment & selection, advice, planning and personnel and payroll administration. More specifically, your personal data are processed to:

• communicate (correctly and clearly) with you;
• make you offers and/or provide you with information about the services and other activities and better attune them to your wishes and qualities, this is done by our employees and partly automatically (for example in the case of a vacancy alert);
• process or respond to your feedback or complaints in order to improve our services and resources or to be of better service to you;
• improve our services; for example, if we record conversations for training purposes, we will inform you in advance;
• be able to assess your suitability and availability in connection with mediation for permanent or temporary work or an assignment, in which test results, reference checks, social media can also be used (only if this is really relevant to the position and is indicated in the vacancy text);
• gain insight into companies where or through whom you may be deployed or how we can support or advise you in your job search;
• introduce you to our clients, this can also be done by means of audio and/or visual material, in the case of videos or photos: only if you have provided these to us on a voluntary basis, or have had them provided to us; to schedule you as best as possible according to your wishes and availability and the possibilities with our client;
• entering into and maintaining an employee or staff/mediation relationship with you and keeping the relevant records;
• fulfilling our reintegration obligations and meeting (government-imposed) targets to help people with a large(er) distance to the labour market find work;
• to carry out the necessary actions and administration in case we are bearer of the excess;
• to record an assignment with the client in an agreement with the client and to maintain and fulfil the agreement with the client;
• promote your personal development and employability, including through training, education and testing;
• guiding your career and helping you in outplacement;
• for management purposes including; management information, taking care of internal controls and company safety and carrying out audits and audits;
• quality objectives such as certification;
• be entitled to subsidies, premium discounts, wage cost advantage, etc;
• if we have established an employee or staff/mediation relationship with you, for compliance with laws and regulations, including but not limited to identification, labor laws, tax and social security laws, retirement, anti-fraud and national and international sanctions laws.

How long will we store your personal data?
The retention periods that we use depend on the applicable statutory retention periods, any claim risks or other obligations, the basic assumption being that your personal data will not be kept longer than necessary for that purpose.

That means candidates:
Candidates (if you are (still) mediated through Stätter Recruitment)
Your mediation details (CV, work experience, education, test results, etc.) are available until two years after the last contact if you are not mediated through Stätter Recruitment. You will receive a message from us one year after the last contact and two years after the last contact that you are registered with us.
If you no longer want to be mediated, you can unsubscribe via your account, by deleting your account. You will no longer be contacted and mediated by Stätter Recruitment. Your personal data are still available for three calendar months in a protected environment in connection with claim risks. In this protected environment, your data are only available for Stätter Recruitment under strict conditions in accordance with the goals and deadlines. After the expiry of these terms, your data will be permanently deleted.

If you are mediated through Stätter Recruitment
Your personal data are available until two years after the end of your employment.
Certain personal data are for example for claims, audits and tax obligations longer available for Stätter Recruitment. More information about this can be found in the Stätter Recruitment Terms of Use for candidates.

If you no longer want to be mediated, you can indicate this to your contact person. You are no longer approached and mediated by Stätter Recruitment. In that case, your personal data will be archived after two years in a protected environment. Your personal data are then only available to Stätter Recruitment under strict conditions in accordance with the applicable goals and deadlines.

Business relations

We process personal data of persons working for companies with which we do business (1) to make offers for and/or provide information about the services and other activities and (2) maintain a business relationship and (3) conclude and maintain an assignment agreement.
For more information about what personal data we process, why and how long we store your information, please read here.
What personal data we collect from you:

• – name and contact details;
• position;
• Information about the company you work for or represent;
• information to maintain a good business relationship with you;
• information for events and meetings.

Why we collect your personal information?
We collect your information:

• be able to record, maintain and fulfil the agreement with you;
• communicate with you;
• maintain a good business relationship with you, in order to;
  • being able to make you offers, provide business gifts and/or information about the services and other activities;
• to be able to invoice;
• to determine the creditworthiness;
• to give you and/or your colleagues access to the portal and to arrange the account management;
• for reporting purposes (for example to provide the right person with the right report);
• process or respond to your feedback or complaints in order to improve our services and resources or to serve you better;
• improve our service.

How long will we store your personal data?
The retention periods we use depend on the relevance of the data for maintaining or recording our relationship and the other purposes mentioned above, applicable legal retention periods, any claim risks or other obligations, which are based on the assumption that your personal data will not be kept longer than necessary. If you no longer wish to be mediated, you can indicate this to your contact person. You will no longer be approached and mediated by Stätter Recruitment. In that case, your personal data will be archived after two years in a protected environment. Your personal data are only available to Stätter Recruitment under strict conditions in accordance with the applicable goals and deadlines.